MPHSA Committee Position Descriptions

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The following are the committee positions for the MPHSA (updated on 14 Sep 2017).

Please contact the committee via email with any questions, or to express interest in a position.

ALL executive positions will be re-elected at each AGM 

  President
  • Leads MPH Student Club committee meetings.
  • Spokesperson of the club. Represents the club in an official capacity.
  • Helps arrange meetings/activities and delegates jobs in relation to these.
  • Ensures UMSU affiliation requirements are met.
  • Ensures each member of the committee is doing their job.
  • Keeping the students aware of club activities and events, promoting activities.
  • Should be available to the club members and recipient to advice, feedback and ideas.
  • Take action on the advice, feedback and ideas as appropriate.
  • Communicating with students through the ‘MPH Students – Melbourne Uni’ Facebook page and through the mphstudentclub@gmail.com email address.
  • Attend meetings with School of Population and Global Health or MDHS faculty if requested.
  • Be a signatory of the club bank account.
    Secretary

The Secretary will be closely involved in all club activities and in regular contact with other members of the MPH Club Executive. Tasks will vary according to events and activities planned, but primary responsibilities are:

  • Attending and participating in MPH Club Executive meetings.
  • Taking minutes at club meetings and distributing to appropriate people in a timely manner
  • Planning events.
  • Sourcing venues and making room bookings.
  • Liaising with the student body about MPH Club activities: what to run, where, when etc.
  • Communicating with students through the ‘MPH Students – Melbourne Uni’ Facebook page and through the mphstudentclub@gmail.com email address.
  • Some communication with staff members at the School of Population and Global Health.
  • Jointly responsible with Treasurer for submitting grant applications and other paperwork to the Clubs & Societies Office/GSA.
  • Maintains club records including correspondence and membership database.
  • Organises the AGM in consultation with the C&S Office/GSA.
  • Should also be aware of the requirements and responsibilities of UMSU/GSA affiliation
  • Empties club mailbox.
  • Be a signatory of the club bank account.
    Treasurer

The treasurer acts in an advisory capacity – it is not their job to decide where to spend the money. The treasurer must advise the club if it is feasible to spend money. Tasks will vary according to events and activities planned, but the primary responsibilities are as follows:

  • To ensure the club has enough money.
  • To keep a track of the club bank account.
  • Record all the financial transactions including event cost, membership fees, grants from UMSU, hiring or buying anything.
  • Budgeting for all the events and take action to mitigate anticipated losses in consultation with other committee members.
  • Applying for grants from the C&S Office in collaboration with the Secretary.
  • Be a signatory on the club bank account.
  • Present a financial report at the end of the term in writing to the club members and to the C&S Office.
  • To communicate with the MSPGH regarding funding.
  Communications Officer

Tasks will vary according to events and activities planned, but the primary responsibilities are as follows:

  • Promotions of MPH Student Club activities and sharing of other information that is relevant to MPH Student Club members.
  • Preparation, development and dissemination of blog posts, newsletters, bulletins.
  • Communicating with students through the ‘MPH Students – Melbourne Uni’ Facebook page, and occasionally the mphstudentclub@gmail.com email address, with scope to expand to other social media services such as Instagram (requires admin access to these).
  • Communication with staff members at the School of Population and Global Health and other relevant organisations.
  • Attendance at and participation in MPH Student Club committee meetings.
  • Facilitate links with MPH groups at other universities.
  • Build links with PHAA and other public health industry organisations.
    Education Officer

The Education Officer represents the students to the faculty/department in educational matters.

Tasks will vary according to events and activities planned, but the primary responsibilities are as follows:
  • Essential: Be openly available and known to students in MSPGH to receive feedback and take appropriate action, sensitively and at times anonymously or in confidence.
  • Essential: Be a student-staff liaison representative for MPH students in Melbourne School of Population Health.
  • Attending and participating in MPH Club Executive meetings.
  • Main point of contact between MSPGH faculty and students.
  • Attend and participate in MSPGH Student Staff Liaison Committee Meetings.
  • Collecting and collating information on seminars, forums and conferences of interest to club members.
  • Dissemination of above information and any other education related events.
  • Desirable: Organise, administer and report on an MPHSA-led student experience survey.
    NON-EXECUTIVE MEMBERS

No more than 5 non-executive general members may be on the committee at any one time. Appointments will be made by nomination, and will only require a vote should more than one person be nominated for the position. The vote will be conducted by committee members, with prior experience and knowledge being considered.

  IT Officer
  • Maintenance and development of www.mphsa.com website.
  • Develop surveys and forms for data collection using Google forms which can be embedded into the website.
  • Maintenance of Google calendar.
  • Collaboration with all committee members.
  Events Officer
  • Assist the committee to coordinate events.
  • Lead coordination of at least one (1) social or non-academic event per semester.
  • Assist with logistics of organising social and other elements of other activities, such as careers and personal development.
  • Liaise with the MSPGH to initiate and promote events.
  Alumni Relations Officer
  • Liaise with the MSPGH to engage alumni.
  • Administer LinkedIn group.
  • Organise at lease one (1) alumni feature event annually.
  International Students Officer
  • Represent interests and perspectives of international students.
  • Lead coordination of at least one (1) event annually to promote cultural awareness and relations among all Melbourne School of Population and Global Health students.
  Research by Higher Degree Officer
  • Represent interests and perspectives of RHD students.
  • Assist in coordination of coursework and research social event and relations among all Melbourne School of Population and Global Health students.
  Last updated: 14th September 2017